Use of School Facilities Request Form
St. Charles Parish Public Schools is pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. The St. Charles Parish School Board allows any organization domiciled within St. Charles Parish to rent school facilities. All organizations desiring to rent school facilities are required to submit an online request through the new online system, Facilitron. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes, and pay online.
In partnering with Facilitron, St. Charles Parish Public Schools has launched custom facility use sites for the District and each school – allowing facility use requests to be submitted at any time. You can view and request all District facilities at: https://www.facilitron.com/scpps70070. Although the process of requesting/approval/management of facility use is now digital, what is implemented on Facilitron remains the same as dictated by St. Charles Parish Public Schools’ Board policies on facility use. The District’s administrative staff will make final decisions on all facility use requests. The St. Charles Parish School Board reserves the right to deny usage of facilities and/or waive fees in accordance with the guidelines set forth herein. The user shall assume all responsibility for proper supervision of attendees and agrees to follow the requirements for facility usage set forth.
Facilitron will assist with the set-up of organizations and user accounts, including verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on the District’s behalf. Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.
The new Facilitron system is live for all sites. Moving forward, the only way to request use of a District facility is by creating a Facilitron account and submitting a request online. If you need assistance setting up an account and/or submitting a facility use request, you can contact Facilitron directly at: firstname.lastname@example.org, or by calling them at: (800) 272-2962 ext. 1.